Solutions
Software waste shows up differently for every role. Clarus CFO meets each team where they already work, then closes the gaps between procurement, finance, RevOps, and IT that the typical spend dashboard never sees.
Stop Auditing Last Quarter. Govern This One.
Finance owns the spend; Clarus CFO gives finance the levers. Real-time portfolio view, action-grade renewal pipeline, and a draft-action approval flow that closes the loop without a weekly review.
- Portfolio P&L view by vendor and category
- Renewal pipeline with notice deadlines pre-loaded
- Policy rules surface waste before renewal
- Audit-grade log of every action and approver
Discover Every Tool, Then Govern Every Renewal
Identity provider data, expense feeds, and contract repositories merge into a single source of truth. No more tribal knowledge about which team owns which subscription.
- Inventory built from accounting plus identity feeds
- Owner mapped to each subscription
- Duplicate-tool detection across business units
- Centralized renewal calendar across the org
Bring Software ROI Into the Same Conversation as Headcount ROI
Operations leaders see what each tool actually returns and which ones are subsidizing convenience. Tie usage signals to outcomes and stop paying for shelfware.
- Active vs. licensed seat ratio per vendor
- Outcome-linked ROI estimate per tool (manual tagging)
- Spend-spike alerts per vendor
- Quarterly waste report per business unit
Get Your CFO Time Back
If you don't have a CFO yet, Clarus CFO covers the parts they would have caught: surprise renewals, escalator clauses, double-paid tools, and waste under the noise floor.
- Plug in and see the portfolio in under 10 minutes
- Renewal alerts before they auto-charge
- Negotiation drafts that read like a real CFO wrote them
- Cancellation notices delivered on the contract's schedule
Catch Billing-Entitlement Drift Before the Customer Does
Customer entitlements, billing lines, and support consumption are kept in lockstep across CRM, billing, and support sources. When a customer is billed for one quantity but entitled to another, the divergence alert lands before the next invoice cycle, with the evidence already attached.
- Per-customer view of entitlements, billing, support tier, contract
- Divergence detector for quantity, billing-period, and pricing drift
- Open-alert count rolled up on every customer row
- Resolution + dismiss flows preserve the audit trail
Diligence in Hours, Not Weeks
The M&A Analyzer instantiates the full Clarus stack against an acquisition target's data room. Vendor concentration, renewal cliff exposure, integration complexity, and contract-level diligence findings land in one engagement view, with every finding traced to the snapshot row that triggered it.
- Snapshot ingest for contracts, vendors, spend, customers, integrations
- Vendor concentration risk: top-3 spend share with severity scoring
- Renewal cliff: ACV expiring within 90 days as a percentage of total
- Integration complexity: weighted score plus narrative explanation
The Memory Layer Your Decision Trail Has Been Missing
Why did legal approve that indemnity carveout? Who negotiated last year's price on Vendor X? Which exceptions did procurement grant for AI vendors? The decisions get made; the reasoning evaporates within a quarter. Company Memory captures all three at the point of action and surfaces them through plain-English search.
- Append-only decision ledger with rationale and evidence references
- Round-by-round negotiation positions per contract
- Granted-exception register with expiry and revocation tracking
- Plain-English query retrieves matching decisions, negotiations, exceptions
Common Use Cases
Series B Software Audit
Connect accounting, find $200k of duplicate or unused tools, generate the cancellation queue, and move on with the diligence.
Quarterly Spend Governance
Each quarter, finance reviews the renewal pipeline and approves the action list. The system enforces, the team is freed up.
Pre-IPO Cost Discipline
Mature the SaaS portfolio before the audit. Termination windows, escalators, and shadow subscriptions surface and resolve.
Acquisition Integration
Onboard the acquired company's SaaS stack into one portfolio, dedupe overlap, and produce a consolidation plan with savings.
Pre-Acquisition Diligence
Run the M&A Analyzer detector pack against a target's data room. Surface vendor concentration risk, renewal cliff exposure, and integration complexity in hours instead of paying for a four-week consulting engagement.
Quarterly Three-Way Match
Reconcile every invoice against its purchase order and contract on file. Price drift, vendor mismatch, and missing-contract exposure surface automatically. Clean before the auditor calls.
Policy Drift Sweep
Translate written policy into executable rules: approval ceilings, retention windows, required documentation. The evaluator runs them against live operational data and surfaces every violation with the matching evidence row attached.
Pick the Use Case Closest to Yours
Book a demo and we will run the demo from your role's perspective.