{
  "$schema": "https://clarusclm.com/schemas/policy-rollout/v1.json",
  "template_id": "expense-reimbursement",
  "version": {
    "body_text": "EXPENSE REIMBURSEMENT POLICY\n\n1. SCOPE\nThis policy applies to all employees who incur out-of-pocket expenses on behalf of the company. Reimbursement requests must be submitted within 60 days of the expense.\n\n2. RECEIPT REQUIREMENT\nReceipts are required for all expenses of $25 or more. Expenses under $25 may be submitted without a receipt but must include a written justification.\n\n3. APPROVAL ROUTING\nExpenses up to $500 are approved by the direct manager. Expenses from $501 to $5,000 require department head approval. Expenses above $5,000 require finance leadership approval and a pre-approval purchase order.\n\n4. PER DIEM AND TRAVEL CAPS\nDomestic travel: up to $75 per day for meals, $250 per night for lodging in standard markets, $400 per night in tier-1 markets (NYC, SF, Boston, DC, LA, Seattle).\nInternational travel: per-diems set per market by finance, published quarterly.\n\n5. MILEAGE\nPersonal vehicle use is reimbursed at the IRS standard mileage rate published annually.\n\n6. CORPORATE CARD USE\nThe corporate card is for company business only. Personal charges are paid back within 14 days. Repeat misuse may result in card revocation.\n\n7. STATE-SPECIFIC REIMBURSEMENT\nCalifornia, Illinois, and other states with mandatory reimbursement statutes: necessary business expenses (home internet for remote work, phone calls for business, mileage) are reimbursed at the rate set by the relevant state statute, not at the lower of statute or company rate.\n\n8. PROHIBITED EXPENSES\nAlcohol on solo travel, personal entertainment, fines, and gifts to government officials are not reimbursable.",
    "change_summary": "Initial 2026 expense reimbursement policy."
  },
  "rollout": {
    "audience": {
      "jurisdiction_codes": [],
      "department_ids": [],
      "employee_group_scope": "all"
    },
    "mandatory": false,
    "acknowledgment_required": true,
    "comprehension_check": {
      "enabled": false,
      "questions": []
    },
    "ai_classification_hints": {
      "summary": "Receipt thresholds, per-diem caps by market tier, approval routing by spend level, mileage rate, and state-specific reimbursement protections.",
      "regulatory_citations": [
        "CA Labor Code 2802",
        "IL Wage Payment and Collection Act 9.5",
        "DC Code 32-1308",
        "MA Wage Act"
      ],
      "key_terms": ["per-diem cap", "approval routing", "mileage rate", "corporate card", "state-mandatory reimbursement"],
      "manager_briefing": "Approve within 48 hours of submission. Route requests over $500 to department head. Confirm state-specific reimbursement applies to remote employees in CA, IL, DC, MA before declining home-internet expenses.",
      "exception_examples": ["client entertainment over per-diem with prior approval", "emergency travel without pre-approval", "split shipments above approval threshold"]
    }
  }
}